Town of Portage

Council Meeting

Minutes

Date: 10 November, 2005

Time: 7:00 pm

Presiding: Mayor, Keith Wadman

Attending: Keith Wadman, Larry Howell, Bud Knudsen, Georgia Henry, Jay Briscoe, Lesley Smith, Janene Davis, Tom Davis, Cindy Huber, Grant Smith, Merle Mehl, Shirley Mehl, IlaMae John, Wynn John, Brent Bell, Lolly Wadman, Joan Startin, Ron Startin, Todd Gibbs

Opening: Prayer by Jeanene Davis

Item 1: Minutes of the 13 October, 2005 were read by Clerk Lesley Smith. Knudsen moved to accept the minutes and Briscoe seconded the motion. The motion passed unanimously.

Item 2: Howell moved to table approving and paying the bills until the end of the meeting. Henry seconded the motion and the motion passed unanimously.

Item 3: Clerk Smith read the 8 November, 2005 election results. The results were: Mayor: Larry Howell, 4 year Council seat (2): Jay Briscoe and Georgia Henry, 2 year Council seat: Martina John.

Item 4: Wadman reported that Circle C has not responded to perform the work that they had bid to do. After a short discussion Howell moved to have Circle C postpone the road work until spring. The project will consist of removing and installing a 24” culvert on 8800 W at about 27000 N and finishing work on Wild Rose Lane. Henry seconded the motion and it passed unanimously.

Item 5 Wadman announced that BRAG representatives will be in Portage on 18 November from 9:00 am until 12:00 noon to present information and to answer questions to those interested on the new Medicare Part D (Prescription) program. They will also assist citizens to enroll via the internet in the program

Item 6: Mayor Wadman opened discussion on the proposed Water Development Project. The Utah State Water Resources Board is requiring a ‘Schedule of Estimated Engineering and Construction Time Table’ which includes a detailed engineering construction plan to be submitted by the town by 29 December, 2005. The town will need an additional approximately $25,000 to provide this additional schedule and to finalize the proposed project. There was a small group of citizens that attended and a good discussion was held concerning the need and ability of the town to finance the $1.1 million project package. Not only will the town be able to establish needed water rights, but it will also be able to provide adequate culinary and irrigation water for the community for the next 30 years. The proposed project will upgrade both the delivery system for the culinary and irrigation systems as well as upgrade the lower and upper spring’s collection boxes. A 500,000 gallon storage tank will also be provided. Briscoe moved to sustain / affirm the previous Town Council’s motion on 13 October, 2005, to adopt the existing proposed project and financing. Howell seconded the motion and it passed unanimously.

Item 7: Wadman discussed the existing Water Ordinance and reported that it needs to be modified. Knudsen moved that the Water Ordinance be modified by resolution to establish a Water Board to manage the water system and coordinate the construction of the water development project. Henry seconded the motion and it passed unanimously. Wadman then appointed a Portage Town Water Board consisting of 4 individuals. They will be Wadman (representing the town council and chairman), Brent Bell, Merle Mehl and Grant Smith. Todd Gibbs and Cindy Huber were asked to be alternate members. Briscoe moved to accept the Mayors appointments, Knudsen seconded the motion and it passed unanimously.

Item 8: Wadman reviewed the proposed land exchange with Max Huggins for the property to build a new water storage tank. Howell moved to accept the proposed land exchange and Henry seconded the motion. The motion passed unanimously.

Item 9: Wadman then reviewed the Building Permit of LaWanna Wright for a 792’sq. carport to be constructed on the south side of her existing building. Briscoe moved to approve the permit, seconded by Howell and the motion passed unanimously.

Item 10: Recorder Smith handed in her Letter of Resignation and Mayor Wadman accepted it and announced that he will ask for applications to fill the position. Wadman reported that he will ask Mayor-elect Howell to assist him in appointing the position.

Item 11: Henry moved and Howell seconded a motion to loan the Fire Dept. $8000 until the State reimburses the department of its grant expenses. The motion passed unanimously.

Item 12: Wadman presented the Council with additional bills by Brent Bell (water department labor and equipment) and temporary park laborers for additional cleanup expenses to be paid. Wadman also asked the Council to transfer profit from the soda machine sales to the Fire Dept. Knudsen moved to pay the bills as amended, Briscoe seconded the motion and it passed unanimously.

· The church is providing the community with a Christmas dinner and program. Howell moved and Henry seconded a motion for the town to provide Christmas candy to be given to the children at the dinner. The motion passed unanimously.

· Briscoe brought up issues concerning the Miller property. The Council wants the town to go ahead and put a lien on the property either as a property or health lien.

· Several street lights need to be replaced / repaired.

· Christmas Dinner for the Town Council, Mayor, Recorder and Treasurer and spouses.

· Fire Department improvement project plans.

Adjournment

These minutes were reviewed and approved on 8 Dec. 2005.

Lesley J. Smith, Recorder/Clerk