DIRECTORS PRESENT: Vice President Bill Pahland, Director Frank Neth and Secretary Red Myers.

DIRECTORS ABSENT:  President Carol Bornhorst and Treasurer Don Van Alen.

STAFF PRESENT: Association Manager Kim Taylor, Superintendent Dave Delay, Administrative Assistant Wendy Durkin and Pro Shop Manager Aaron Baker

1.0 CALL TO ORDER: A quorum being present, Vice President Pahland called the meeting to order at 9:00 a.m. in the WACC Clubhouse, 111 Slim Drive.

2.0 APPROVAL OF MINUTES: MOVED by Director Neth and seconded by Secretary Myers to approve the minutes of the meeting held August 27, 2008.  YEA 3-0

3.0 ANNOUNCEMENTS:  Vice President Pahland announced that there will be a 2009 budget meeting in October.  There will be a notice put on the Pine Cone and the bulletin boards announcing when the meeting will be.

4.0  STAFF & COMMITTEE REPORTS

    A.     Association Manager: Manager Taylor announced that she is gathering financial information for the budget meeting.  There will be a change in the office hours effective October 1, 2008.  Office hours will be Monday through Thursday 9 am until 2 pm.  We will be closed on Fridays.

    B.     Golf Course Superintendent/Facilities Manager: Superintendent Delay announced that they are working on some winter maintenance.  There was a mountain lion spotted the night before up on Eagle Crest.  It was put on the Pine Cone and Dave Delay was going to call Fish and Game.  There is painting at the clubhouse and work on the railing.  Superintendent Delay announced that the golf course will be closed October 7th to aerate the greens and will hopefully open the next morning on October 8th.
 
    C.        Pro Shop Manager: Manager Baker stated that everything was status quo with the golf course.  The pro shop is still serving hot dogs.  There is a tournament coming up October 17th for the Federal Prison Guards.

    D.    Architectural Committee: Association Manager Taylor announced that there were several tree removal applications.

    E.    LAW Auxiliary:  No one present to report.

    F.        Treasurer’s Report:  Vice President Pahland reported numbers through August 31, 2008: Operating Income Revenue in 2008 is $665,817.00 and in 2007 was $596,461.00.  There was an increase in revenue of $69,355.00.  Reasons for this increase are: the assessments contributed $12,473.00, the services we do for WAMWCO contributed $7,000.00 and the restaurant revenue contributed $42,500.00 and the pro shop receipts are $7,600.00 greater than last year.  The restaurant revenue year to date is about twice of what it was last year.  The net income through August 31, 2008 is $220,904.00 and in 2007 was $241,244.00 for a variance of $20,340.00 less this year.  The primary reasons for this are: the restaurant net income is $18,800.00 less than it was last year and the greenbelt clean up (which we didn’t have last year) of $16,500.00.  Net income for 2008 is $220,904.00 and the annual budget for net income is $137,464.00.  We still have charges coming in at the end of the year that will change the numbers.  The golf course revenue is $12,400.00 greater than 2007.

    G.        Executive Session Report:  Vice President Pahland announced that at the August 28, 2008 meeting there was discussion and action on the purchase of mailboxes, a new copier for the office and the restaurant operations.  At the September 17, 2008 meeting the Slim Dr. mailbox structure contract was awarded, and change orders were approved for installation of ceilings to the mailbox structures at Slim Drive and Top of the West.

    H. Executive Committee Report: Vice President Pahland announced that the committee met on September 8, 2008 concerning finishing the grading on the greenbelt.

5.0 CORRESPONDENCE:

    A. The Board responded to letters from the Stover’s concerning gas golf carts and the Luger’s concerning cleanup of Association property.  We asked the Luger’s if they have a problem with this issue in the future, to please come to the board.  The board also responded to Gary Kluge’s August 26, 2008 email concerning the restaurant operations.  

    B. Received a copy of email from Craig McDonald to NRC/Plumas County.  We received a letter from Gary Kluge responding to the Board’s letter dated September 8, 2008.

6.0        UNFINISHED BUSINESS:

    A.    Mailboxes TOW & Slim Drive: Vice President Pahland announced that the board awarded the bids for the mailbox covers at the Top of the West and Slim Dr.  The total cost for this was $39,000.00.  The work should be started next week, August 29, 2008, and should be finished by the end of October 2008.  Both the bids went to Broglio Construction.  We ordered all new mailbox units except for two, which we already had on Slim Dr.  The total cost was about $26,000.00 and the units are scheduled for delivery on September 25, 2008.  Ceilings will be installed in the mailbox units to prevent bats and birds from making it their home.

    B.    S.O.E.:  Tabled.

    C.     Greenbelt: Vice President Pahland announced that the county approved NRC’s closure report.  Our total cost to NRC will go up another $1,800.00.  The total amount paid to NRC will be a little over $18,000.00.  The board met with John Cunningham, the county building official, on September 16, 2008.  The board prepared a grading permit application.  The pile of dirt will remain where it is and Dave Delay will use it over the next three years on the golf course and the boat launch parking area.  We will take measures to set up erosion control around the pile of dirt.  There will also be minor dressing up of the excavation area.  The grading permit application also includes grading and fills at the boat ramp area.  The email from Craig McDonald to NRC was read at this meeting.  Discussion ensued over the correspondence from Craig McDonald to NRC.  There is a letter from the county stating the closure report from NRC was approved.  Nothing more was buried than what was already located.  The board would like to meet with Mr. McDonald to try to address some of the issues he has with this situation.  There was discussion about the content in Mr. McDonalds email.

    D.    Legal Expense Summary:  Vice President Pahland announced that through August 2008 we have spent about $21,000.00 this year on legal expenses.

    E     Policy 32-1.5: Association Manager Job Description – still tabled, more information needed.

    F     Policy 32-1.3: Administrative Assistant Job Description – still tabled, more information still needed.

    G.        Restaurant: Director Neth reported on the restaurant.  Everything should be closed out on the restaurant next month.  There is still a lot of inventory.  The inventory sale did not go as well as expected. Inventory sale of 9/30 and 10/1/08 will be posted on bulletin boards and the Pinecone.  Director Neth will try to sell the #10 cans of food to the Elks Club or to the local restaurants at our cost just to move them.  Director Neth stated that Sysco came by and listed the full cases of product and will meet with Director Neth at a later date to discuss possible refund on product.  The golf course is selling the beer and soda.  Director Neth announced that the restaurant made $310.00 in September 2008.  There was a report filed with the Sheriffs department on a $509.00 check that was not credited to the restaurant account.  It will be presented to the D.A. for filing of charges.  Director Neth discussed a letter received from Gary Kluge in which he talked about the losses in the restaurant and that in the past the restaurant has not been subsidized.  Director Neth stated that he talked to past board members who said the restaurant has been previously subsidized.  He also stated that a questionnaire would be sent out to the homeowners to decide what they would like to see done with the restaurant.  Director Neth talked about revenue loss at the golf course if the restaurant is closed permanently.  Director Neth discussed putting in security cameras to prevent theft.

    H.        Litigation:  Vice President Pahland discussed the letter that was sent from our insurance company’s attorneys to Jane Staudenmayer’s with a suggested settlement offer.  At this point in time there has been no response to the letter.  There was a telephone conference on Monday, September 22nd, between the judge and the two attorneys.  It was a trial setting conference and a bench trial has been scheduled for February 3, 2009.  Trial briefs are required to be filed in January.  Red Meyers read a portion of a letter that he received from the attorneys in regards to an amendment being filed by Jane Staudenmayer’s attorney on this issue.

    I.    Approval of Policy 50, 50A, 51 and 52:  Vice President Pahland asked for minor changes:  on the map a box needs to be put in to show where the office is located, on policy 52 there is one spot where it says property owner, should say member or tenant and where someone wanting to use the tennis courts and asking for special maintenance will be charged $20.00 per hour with a maximum of $100.00.  There should be no maximum.  It should read $20.00 per hour and take out the maximum part.  Director Neth would like in 50A, under general, where it reads owners shall pick up after their dog when walking their dog to should.  Moved by Secretary Red Meyers and seconded by Director Frank Neth.   YEA 3-0

    J. Unpaid Annual Dues:  Vice President Pahland stated that one homeowner still owes $200.00 which was on an installment payment due the end of September.

7.0      NEW BUSINESS:

    A.    Fire Chief Randy Fluke:  Chief Fluke with Tom Fullerton, Dale Knudsen and President Bornhorst, visited two lots that needed clean up.  The first one was on Osprey and the other one was on Goose Bay View Trail.  It was determined that there were fire hazards and the homeowners were sent certified letters.  The certified letters stated to the homeowners that they had until September 30, 2008, to clean up their lots or it will be cleared for them at their expense.  The Osprey property owners received their letter; however, the Goose Bay View Trail property owners were being sent a new certified letter to a new address since the first letter was returned.  Discussion ensued on how many letters have been sent out to property owners about lot clean ups this year.  Chief Fluke has the letters he has sent and received on file at his office.

    B.        Request waiver of $100.00 recreation use fee for Elks charity golf function:  The Elk’s asked for a waiver of the Recreation Area use fee as they are donating all proceeds from their golf tournament to the Chester High School sports.  Secretary Myers motioned to waive the $100.00 use fee with a second from Director Neth.

    C.    Restaurant Survey:  was discussed under restaurant business.

8.0 Members Forum: 

    Mr. Fording wanted to know if the mailboxes on Slim had been moved closer to the stop sign.  Vice President Pahland answered the question with, yes closer, and gave explanation why.  Discussion ensued on the mailboxes and movement of them.

 Vice President Pahland closed the meeting at 9:53 a.m.

The next scheduled Board Meeting will be October 29, 2008 at 9 a.m. at the WACC Clubhouse, 111 Slim Drive.

Respectfully submitted,
Red Myers, Secretary
As prepared by:
Wendy Durkin, Administrative Assistant